• Dallas, Here We Come! A Look at CAMEX 2018

    02/27/2018 — Leah Palnik

    CAMEX 2018 Preview

    Months of planning and preparation lead up to one very important show for us – CAMEX! If you’re not familiar with CAMEX, it is the campus retailing industry’s largest educational conference and buying expo. It’s produced and hosted by our parent company, the National Association of College Stores (NACS), so it’s a big deal for us. CAMEX gives us a chance to meet with our customers, talk to them about their shipping needs, and have some fun with them!

    Get excited
    If you’re going to be at CAMEX, we’d love to see you. Here are the top four reasons you should visit us in booth #2631:

    1. You need a place to chill. We have plenty of space to sit and put your feet up when you need a break from walking the floor. Our booth has comfy couches, tables, and even a charging station so you can juice up your phone. 
    2. But first, coffee. You need energy to tackle the day, and we have your fix. We’ll be serving complimentary coffee, tea, hot chocolate, and cookies all day. Whatever your preference – it’s our treat! 
    3. You can say you went to jail at CAMEX and you’ll have the photos to prove it. Our photo op will transport you into the Wild West, complete with cowboy props. Don’t ask questions — just come check it out.
    4. You couldn’t imagine missing your chance to visit with your favorite PartnerShip rep. Our senior account representatives Bryan Chambers and Dillon Rickards want to hear what’s going on with your store and help you with your freight.

    Mark your calendars
    As you’re planning your days at CAMEX, you’ll want to make sure your schedule includes these events:

    • On Sunday from 4pm – 5pm we’ll be hosting a happy hour at our booth! You never turn down an invitation to happy hour, right? 
    • On Monday from 1pm – 1:20pm our very own Dillon Rickard will be presenting at the CAMEX Theater. He’ll give you some practical tips on how to become more efficient with your shipping operations and help you identify areas where you can save money.

    We’re excited to see everyone in Dallas this year. If you’re going to be at CAMEX, make sure to stop by booth #2631! 

    Want to keep up with us during the show? Follow @PartnerShipLLC on Twitter! Follow us on Twitter!


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  • It's Show Time! Wrapping up at Fancy Food and Winter NAMM

    01/30/2018 — Jen Deming

    Fancy Food Show 2018

    It's winter tradeshow season here at PartnerShip, and this year two of our favorites are taking place back to back! Senior Program Manager Harry Centa attended both the Winter Fancy Food and NAMM Shows, jet-setting from San Francisco to Anaheim, California, taking in all the music and tasty snacks one could handle over the course of a week.

    First up was the Winter Fancy Food Show, put on by the Specialty Food Association and created for industry leaders and innovators eager to exhibit the future of specialty food! Over 80,000 products are exhibited, with plenty of samples and take-homes to enjoy and share. Thought leaders plan sessions on buying, storefront trends and hot new flavor profiles to expect for 2018.

    Fancy Food Show 2018

    Harry set up shop in the lobby, helping SFA exhibitors prep their event shipments' return trips home and answer any questions about PartnerShip and the shipping services we provide members. The show is also a great opportunity to re-connect with association members and recognize industry leaders with awards honoring creativity and culinary excellence.

    NAMM Show 2018After receiving his fill of tasty treats, Harry traveled to Anaheim for the Winter NAMM Show, where artists, tech experts, and music lovers unite twice a year to share industry trends, education, and of course, enjoy live music! The bi-yearly event, put on by the National Association of Music Merchants, serves as a gathering place for industry leaders who want to expand and present the newest innovations in musical development, sound recording, lighting technology and serves as a platform for educational programs promoting the importance of making music. 

    Now entering its 117th year, the show features over 7,000 brands and five stages featuring live concerts from up and coming musical artists, as well as quite a few big names. One of the highlights of the show included the Breakfast of Champions with special guest Bob Weir of the Grateful Dead as well as She Rocks Awards at the House of Blues, honoring women in music with a performance by Melissa Etheridge.

    NAMM 2018 Guitars

    From snacks to songwriting, the Fancy Food and NAMM shows allow PartnerShip the opportunity to say hello to old friends and meet business owners and industry professionals who can benefit from their association memberships. These are two of the most anticipated events we visit during the year, and we would like to thank all of the attendees and exhibitors who helped make them such great shows!


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  • Trade Show Shipping Tips

    01/26/2018 — Leah Palnik

    Trade Show Shipping Tips

    Trade show shipping can be nerve-racking and a bit confusing for exhibitors. Nobody knows this better than Jennifer Hammersmith, our Customer Service Manager. Her team helped exhibitors ship to 215 different trade shows last year, and she has seen it all. I asked her a few questions and she was kind enough to share some wisdom about what exhibitors can do to make everything go as smooth as possible.

    How far in advance should you get a quote for your exhibit shipment?
    One to two months out from the show is the ideal time to get a quote. Any farther out and rates may change due to fuel. But you don’t want to wait until the last minute either. Use the advanced warehouse rather than shipping directly to the show site to ensure your exhibit materials are ready to go for the show.

    What tips do you have for first time exhibitors?
    Don’t overdo it. Start small with a 10x10 booth and a modest stock of product. Your first year is a great time to learn and gather new ideas. Once you’re there, make sure to walk the show floor to look at what other exhibitors are doing and to get inspiration. Also, take plenty of notes about what worked and what didn’t. That way when you plan for the following year you’ll be ready to take it bigger.

    What is a common question you get from exhibitors?
    Exhibitors usually ask about the roles between PartnerShip, the carrier, and the decorator. As the broker, PartnerShip helps exhibitors set up their shipment. One of our customer service representatives will recommend specific days to ship your materials out, secure a discounted rate with the carrier, and help you schedule your shipment. The carrier then picks up and delivers your shipment. Once it arrives, that’s where it’s handed off to the show decorator. The decorator is responsible for the drayage and material handling, meaning they get it to your booth.

    What’s the best way exhibitors can plan around bad weather?
    The advance warehouse exists for a reason. Take advantage of it and ship early! Keep an eye on the weather – not just in your city and the show city, but also nationally. Think about what happens to airlines when one city is hit with a bad storm. Flights in and out of that city aren’t the only ones affected. Airlines will often have to delay and cancel flights across the board. Shipping is very similar. Bad weather in one area affects a carrier’s network all across the country, causing costly disruptions.

    What are some best practices exhibitors should follow?

    1. Ship early (have you noticed a trend?). It’s the best way to ensure you’re all set for the show. If there’s damage to your shipment or you experience delays due to weather, you’ll have time to create a contingency plan.
    2. Use bright, unique packaging. The best way to think about this is how you mark your luggage when flying. The more you can make your luggage stand out, the easier it is to identify it as it comes through baggage claim. A simple way to do this is to find patterned duck tape and wrap it around your container.
    3. Track and confirm delivery. When you confirm delivery with the decorator you can also have them send you a picture. That way you’re able to see if there’s any visible damage ahead of time. This extra step will save you from potential heartache when you arrive to the show.
    4. Take a picture of your freight before it leaves. If you have a picture of your freight (with a time-stamp if possible), you can easily help the carrier or decorator locate it if it’s lost. You’ll also have evidence of its prior condition if it sustains damage during transit.
    5. Create a pack list. If the shipment is lost or damaged, you’ll have all the information you need ready to go. Include a list of your products, along with the quantity and costs.
    6. Be prepared for the worst case scenario. To compare trade show shipping to flying again, think of how you might protect yourself against lost baggage by putting some essentials in your carry-on. Bring some extra product or collateral in your luggage, just in case something happens to your shipment. Also, think of all aspects of the show – not just your shipment. Have a plan for if you encounter any other disruptions like delayed/canceled flights or the wrong carpet in your booth.

    There are a lot of things that can go wrong when you’re exhibiting at a trade show, but if you follow Jennifer’s advice, you’ll be in good shape. If you have a show coming up, you can reach our customer service team by calling 800-599-2902 or emailing sales@PartnerShip.com - or simply request a quote by clicking below.

    Get a free quote!


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  • Tradeshow Shipping: Advance Warehouse or Show Site?

    05/26/2016 — Jerry Spelic

    It’s a questions we get asked a lot: “Should I ship to the advance warehouse or direct to the tradeshow site?” The answer really depends on your tradeshow schedule and / or the size of your booth.

    When you exhibit at a tradeshow, you have to ship your booth, booth furnishings, marketing collateral and handouts, and product to the show site in order to have a successful show. Your shipping choices are to ship direct to the tradeshow floor to arrive when your booth staff does, or you can ship days or even weeks earlier to the advance warehouse. Here are the advantages and disadvantages of both options.

    Shipping Direct to Show Site - Advantages

    • You can wait until the last minute to get everything ready to ship, such as booth graphics, product prototypes or mock-ups, and marketing collateral
    • Your material handling charges will be a bit lower**
    • You can ship small packages directly to the show floor

    Shipping Direct to Show Site - Disadvantages

    • Your shipment may be one of hundreds arriving at the same time, so even though it may arrive early in the day, it might not reach your booth until much later
    • The I & D (Install and Dismantle) team waiting to build your booth may have to wait for your shipment, causing you to incur overtime charges
    •  If your shipment arrives earlier or later than your move-in time, you will incur additional charges
    •  If you have a targeted move-in time assigned by the show, you may have to pay higher shipping charges for guaranteed delivery during your assigned move-in window
    • You may have to pay overtime charges, especially if your shipment has to arrive on a weekend or after hours

    Advance Warehouse - Advantages

    • Each show has a dedicated warehouse for delivery and storage of all shipments. Your materials are kept dry and secure until show time
    • On the first day of move-in your freight will be waiting for you at your booth
    • You can confirm your shipment has arrived and that everything is intact. In the event damage does occur, you have time to react and adapt
    • The weather! Tradeshows often take place in months when severe weather can delay your shipment
    • Your shipment can typically arrive up to 30 days prior to move-in, meaning delivery dates and times are more flexible so you can lower your shipping costs by using a non-priority service

    Advance Warehouse - Disadvantages

    • If your freight arrives after the deadline, it will still be received, but additional charges will apply
    • The warehouse will only accept crates‚ palletized items, trunks/cases and carpets. Loose or small packages must be sent directly to the show site
    • Slightly higher drayage (material handling) fees**

    ** A word about material handling / drayage fees: Material handling fees are charges based on various operational activities, such as storage of your freight, labor and equipment to unload inbound shipments, delivery to your booth, delivery of empty containers to and from storage, and moving materials from your booth to the outbound carrier. Material handling fees are unavoidable; you pay them whether you ship to the advance warehouse or the show site. Typically, advance warehouse material handling fees are only about 10% higher than show site material handling fees.

    Our suggestion: if you are not constrained by a tradeshow schedule that forces you to ship your booth from one show to the next, the advance warehouse is your best shipping option. It might be a bit more expensive, but the time, stress and anxiety savings will more than make up for it.

    If you have a small tabletop or pop-up booth that can be assembled quickly with no help needed, and you are not anticipating any potential weather delays, shipping direct to the show site is an acceptable option.

    We’ve helped thousands of companies ship their tradeshow materials and we’ve accumulated a great deal of knowledge, tips, and tricks to make your tradeshow experience a smooth one. Email us at sales@PartnerShip.com for more information or with any tradeshow question! 


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  • 4 Reasons to Get Excited for CAMEX 2016

    02/15/2016 — Leah Palnik

    This time of year there’s one word you’re guaranteed to hear all around the PartnerShip office…CAMEX. CAMEX is the campus retailing industry’s largest educational conference and buying expo, attracting more than 2,250 attendees from nearly 1,000 campus stores as well as 650+ exhibiting companies. It’s produced and hosted by our parent company, the National Association or College Stores (NACS), so it’s a very important show for us. Our staff has been busy preparing for CAMEX 2016 and we can’t wait to share all of the great things we’re brining this year with you. Here’s why you should be looking forward to joining us in Houston:

    1. Because no one can resist free coffee and cookies
    You read me right – FREE. During the show you can come to our booth to relax and enjoy a cookie with a hot beverage. We know that when you come to CAMEX you're doing a lot of running around and it can be tiring. That’s why we want to give you the opportunity to kick up your feet and recharge.

    2. Because we’re all just big kids at heart
    If relaxing and recharging isn’t quite up to your speed, we have something else you might enjoy. You can get in the action with our new racing game! Who says race cars are just for kids? You can challenge your fellow show attendees or one of our staff (just don’t expect us to let you win) in a variety of battle and race modes on this exciting track.

    3. Because we like winners
    We’ve joined forces with our fellow NACS Inc. subsidiaries, IndiCo, NACS Foundation, and NACSCORP, to give you a chance to win one of five great prizes. Four people will be selected to win a gift basket valued at $250 and one lucky winner will go home with the grand prize – an iPad Air.

    4. Because an aquarium is a pretty awesome place to throw a party
    The fun doesn’t stop at the show. We’re sponsoring a party with IndiCo, NACS Foundation, and NACSCORP at the Houston Downtown Aquarium on Sunday night. Make sure you come to the Night at the Aquarium to explore the rides and exhibits and enjoy some complimentary food and drinks.

    Are you excited yet? All fun and games aside, the best part of CAMEX for us is the opportunity to connect with you. If you’re going to be at the show, we hope you stop by booth #2931 to have some fun with us. See you in Houston!


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  • PartnerShip Exhibits at NBAA2015

    12/02/2015 — Matt Nagel

    PartnerShip recently exhibited at NBAA2015 in Las Vegas. Held November 17th through the 19th, NBAA’s Business Aviation Convention & Exhibition showcased the industry’s vitality and relevance. The show featured over 1,100 exhibitors, taking up 2/3rds of the Las Vegas Convention Center and part of the Henderson Executive Airport. The more than 27,000 attendees enjoyed educational and networking sessions, special guests (including Dirks Bentley and Chesley "Sully" Sullenberger), product announcements, indoor and outdoor static displays, and much more!

    As the company that manages the NBAA Shipping Program, PartnerShip always looks forward to this show as a way to connect with members, see what’s happening in the industry, and save members money on shipping. PartnerShip set up shop right next to the Innovation Zone, one of the most exciting parts of the show, which featured sessions on everything from the future of planes and flying, to flight deck connectivity issues to developments in "detect and avoid" technology for unmanned aircraft systems. In that space, we provided information on the shipping program, enrolled members in the program, and collected information from attendees to win a FedEx Model Plane! We had close to 200 entries for the plane but there can only be one winner….congratulations to Bruce from Golf Cart Connection! Thank you to everyone who entered and better luck next year at NBAA2016!

    NBAA has put together some great recap information on the conference, including a press release that details all of the show highlights. We picked out one to share in this post – the NBAA2015 Video Minute below which provides a great overview of the sights and sounds of the show.



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  • Top 5 Trade Show Shipping Mistakes

    08/20/2015 — Matt Nagel