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Shipping Forms
Below is a list of the most commonly used forms used in the shipping industry. We hope you find them helpful. Most of these forms can be viewed, edited on the screen and then printed. If you need a form that is not listed below, please send us an e-mail, and we will locate it for you.
Vendor List Form (PDF)
If you are looking for a simple way to jump start your savings on inbound shipments to your business, the Vendor List Form will help. Simply list your Top 10 vendors that you buy from on the form and then mail or fax the form to PartnerShip. We will then notify each of your vendors about your shipping instructions. Once this is done, you will start to see your inbound shipping cost drop and the level of service you receive from your shipping carriers increase.
Shipping Instructions Form (PDF)
If you need to notify your suppliers and vendors in your industry about your specific shipping instructions, this form will help. Simply print this form out, fill it in, and send it to all your suppliers and vendors. This is the best tool to use when trying to control inbound shipping costs.
Bill of Lading (BOL) Forms
If you need to ship something out of your business, you must first fill out a BOL. You can get this form from a driver, or you can print this form from our website. The above link will take you to the BOL's for our preferred carriers. We recommend using the BOL form for the specific carrier you choose to send your shipment with.
Cargo Claims Forms
If you need to file a cargo claim with a carrier for either loss or damage to a shipment, you must fill out a claim form. Each carrier has specific information they want when filing a claim, but most carriers request the same type of information. Please click on the link above to see a list of carriers' claims forms. Although you are not required to use their form to file a claim, we recommend using their form, and providing all the needed information they request to process your claim.
Inbound Receiving Log (PDF)
Manage incoming shipments more effectively with the use of an inbound receiving log. Each time you receive a shipment, make note of the date, carrier, the supplier's name, purchase order number, and tracking number. This record of your incoming shipments serves as a valuable resource if you need to reference a particular shipment for any reason.
Overcharges or Billed in Error Forms
If you paid your shipping invoice from a carrier and later determined that you were overcharged on your original invoice (i.e. you did not receive your proper discount, or you were billed for a service fee that didn't occur), you can file an overcharge claim with the carrier to get a refund. The overcharge claim usually needs to be filed within a few months of the invoice date. The above link will provide you with forms from our carriers. If your account with FedEx was billed in error for a shipment, you can request to have the shipment re-billed to another customer's account and receive a credit from FedEx. For more information about this topic, follow the link above.
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